Application Guidelines and Document Checklist

Our Department offers a variety of Fellowship Programs!

General Guidelines for Fellowship Applications 

To All Applicants:

If you have also applied to the U.S match through the National Residency Matching Program (NRMP), please be advised that the University of Toronto is a participating institution and adheres to the match policy. The policy states that "Applicants who have matched to a program or have accepted a position during the Supplemental Offer and Acceptance Program (SOAP), shall not apply for, discuss, interview for, or accept a concurrent year position in another program prior to the NRMP granting the requested waiver." More information is accessible on the Match Participation Agreement document.

Applicants are required to complete the Application Form and submit it to the respective Fellowship Program Director.

Orientation Resources

Refer to pages 26-30 for Cost of Living and Registration Timeline.

Application Process and Submission Format

  • Applicants submit all required documentation to the Fellowship Program Director in electronic format.
  • Fellowship Program Director reviews the application and process through PGME Online Appointment Tracking System (OATS)
  • Vice-Chair Education reviews application and, if complete, processes through OATS for acceptance.

Completeness

Applicants and Fellowship Directors should ensure the application package is complete. Incomplete applications are returned and may severely delay the processing of the appointment. 

Deadlines 

Applicants should submit the complete application prior to the deadline, which varies for individual programs. No applications will be accepted beyond program application deadline date.

Timeline

Applicants should allow sufficient time for processing an application: 

  • 1-3 months for Canadian applicants
  • 5-6 months for international applicants 

Application Progress

The University and the Department will communicate with applicants throughout the appointment process and until all University, licensure and immigration approvals are obtained.

College of Physician's and Surgeons (CPSO) registration

Applicants accepted by the Department of Obstetrics & Gynaecology for a Fellowship are required to apply for a certificate of registration with the College of Physicians and Surgeons of Ontario (CPSO). It is recommended not to apply to CPSO until official confirmation from the Postgraduate Medical Education Office, University of Toronto is received. 
Details relating to the CPSO can be found here

Pre-Entry Assessment Program (PEAP)

All internationally-trained physicians are required to undergo the 4-12-week Pre-Entry Assessment Program (PEAP) and obtain a PEAP certificate of licensure prior to full acceptance into an Ontario fellowship. You can download the PEAP form here.  

For further information, please visit the Pre-Entry Assessment Program (PEAP) webpage.

IRCC Biometrics Requirement

Starting July 31, 2018, Immigration, Refugees and Citizenship Canada (IRCC) will require foreign nationals from Europe, the Middle East and Africa to provide biometrics (fingerprints and photo) when applying for a visitor visa, work permit or study permit, permanent residence, or when claiming refugee or asylum status.

Starting December 31, 2018, IRCC will expand this biometrics requirement to include foreign nationals from Asia, Asia Pacific, and the Americas.

All individuals residing in Canada, who submit an application from within Canada for temporary or permanent residence, will not have to provide their biometrics until it is announced that the biometrics collection service in Canada is in place. Biometrics will then only be required when these individuals make a new application, including renewals and extension.

Applicants will have to go in person to an authorized biometrics collection service location to give their fingerprints and have a photo taken, after receiving a Biometrics Instruction Letter from IRCC. Individual applicants will have to pay CAD $85 to provide their biometrics. Families applying together at the same time will pay a maximum total fee of CAD $170. Once provided, biometrics are valid for a period of 10 years.

Additional information is accessible through the IRCC website.

Security Requirements

Security Requirements for International PGME Trainees in Canada

See the PGME website for further information regarding fellowship training.